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Active Warrants: Erie County Sheriff's Department
Wednesday, July 20, 2011
R 011939Z JUL 11
ALCOAST 320/11
COMDTNOTE 5890
SUBJ: MODIFICATION OF PRESERVATION REQUIREMENTS FOR DEEPWATER HORIZON
(DWH) RESPONSE
A. COMDT COGARD WASHINGTON DC 152226Z SEP 10/ALCOAST 455/10
1. APPLICABILITY: ASSISTANT COMMANDANTS, DIRECTORS, OFFICE CHIEFS,
COMMANDING OFFICERS, AND OFFICERS-IN-CHARGE, OF ANY COAST
ORGANIZATIONAL UNIT INCLUDING VESSELS, HQ UNITS,HQ DIRECTORATES, AND
HQ OFFICES.
2. PURPOSE: PURSUANT TO REF A, AND IN ACCORDANCE WITH THE DEPARTMENT
OF JUSTICE LITIGATION HOLD ORDER, THE COAST GUARD SOUGHT TO PRESERVE
ALL HARD COPY DOCUMENTS AND ELECTRONICALLY STORED INFORMATION (ESI)
REGARDING THE DWH RESPONSE EFFORT. RECENTLY, PRESERVATION
REQUIREMENTS WERE SLIGHTLY REDUCED BY COURT ORDER.
3. EXCEPT AS OTHERWISE NOTED BELOW, REF A REMAIN IN EFFECT. PERSONS
IDENTIFIED IN PARA 1 SHALL DIRECT INDIVIDUAL MEMBERS WITHIN THEIR
CHAIN OF COMMAND TO COMPLY WITH REF A AND THIS ALCOAST.
A. CONTINUE TO PRESERVE BACK-UP TAPES THAT WERE GENERATED
BETWEEN THE DATE THAT RECYCLING OF BACK-UP TAPES WAS SUSPENDED AT
YOUR LOCATION IN ACCORDANCE WITH REF A AND 5 JANUARY 2011. BACK-UP
TAPES GENERATED ON OR AFTER 5 JANUARY 2011 MAY BE RECYCLED IN
ACCORDANCE WITH NORMAL BUSINESS PRACTICE.
B. DATA BACKED UP IN ELECTRONIC BACKUP SYSTEMS (OTHER THAN
THE
BACKUP TAPES ADDRESSED IN PARA A ABOVE) THAT DUPLICATE DATA FOR THE
PURPOSE OF RECOVERY OR INFORMATION RESTORATION SHALL CONTINUE TO BE
PRESERVED IF ANY DATA WAS BACKED UP ON OR BEFORE 5 JANUARY 2011.
DATA BACKED UP TO SUCH SYSTEMS AFTER 5 JANUARY 2011 NEED NOT BE
PRESERVED IF SUCH DATA IS ROUTINELY PURGED, OVERWRITTEN, OR OTHERWISE
ERASED IN ACCORDANCE WITH ROUTINE SYSTEM MAINTENANCE POLICIES.
C. REDUCED DWH OPTEMPO PROVIDES OPPORTUNITY TO MINIMIZE
PRODUCTION OF ESI THAT HAS TO BE PRESERVED. DIRECT PERSONNEL TO
DISCONTINUE USE OF VOICEMAIL MESSAGES FOR DWH RELATED WORK. CONTINUE
TO PRESERVE ALL DWH VOICEMAIL MESSAGES GENERATED PRIOR TO THE DATE OF
THIS MESSAGE AND ANY NEW DWH VOICEMAILS. OTHER VOICEMAIL MESSAGES ON
CELLULAR OR WIRED TELEPHONE SERVICES / DEVICES NEED NOT BE PRESERVED
AFTER THE DATE OF THIS MESSAGE.
D. DIRECT PERSONNEL TO DISCONTINUE USE OF INSTANT MESSAGES
FOR
DWH RELATED WORK. CONTINUE TO PRESERVE ALL DWH INSTANT MESSAGES
GENERATED PRIOR TO THE DATE OF THIS MESSAGE AND ANY NEW DWH INSTANT
MESSAGES. OTHER INSTANT MESSAGES NEED NOT BE PRESERVED AFTER THE
DATE OF THIS MESSAGE.
E. DIRECT PERSONNEL TO DISCONTINUE USE OF TEXT MESSAGES FOR
DWH RELATED WORK. CONTINUE TO PRESERVE ALL DWH TEXT MESSAGES
GENERATED PRIOR TO THE DATE OF THIS MESSAGE AND ANY NEW DWH TEXT
MESSAGES. OTHER TEXT MESSAGES NEED NOT BE PRESERVED AFTER THE DATE
OF THIS MESSAGE.
F. AFTER THE DATE OF THIS MESSAGE, DISCONTINUE PRESERVATION
OF
ELECTRONIC MAIL (WHETHER SENT OR RECEIVED), CALENDAR DATA, OR CONTACT
DATA ON A PERSONAL DIGITAL ASSISTANT (PDA) OR SMART-PHONE, IF A COPY
OF SUCH DATA INCLUDING AVAILABLE METADATA CONTINUES TO BE ROUTINELY
DUPLICATED AND STORED ELSEWHERE. HOWEVER, IF NOT ROUTINELY DUPLICATED
AND STORED ELSEWHERE, CONTINUE TO PRESERVE THIS DATA. CONTINUE TO
PRESERVE SUCH DATA GENERATED BEFORE THE DATE OF THIS MESSAGE.
G. CONTINUE TO PRESERVE DWH HARD COPY PAPER DOCUMENTS AND ESI
THAT HAVE BEEN PRESERVED TO DATE.
H. AFTER THE DATE OF THIS MESSAGE, THE FOLLOWING NEWLY
CREATED
DATA NEED NOT BE PRESERVED EVEN IF RELATED TO THE ONGOING DWH
RESPONSE EXCEPT AS OTHERWISE REQUIRED IN ACCORDANCE WITH NORMAL
BUSINESS PRACTICES:
(1) ELECTRONIC DATA (OTHER THAN ELECTRONIC MAIL, CALENDAR
DATA OR CONTACT DATA) STORED ON A PERSONAL DIGITAL ASSISTANT OR
SMART-PHONE
(2) LOGS OF CALLS MADE TO OR FROM CELLULAR TELEPHONES
(3) DATA CONTAINED IN UNALLOCATED DISK SPACE
(4) TEMPORARY OR CACHE FILES, INCLUDING INTERNET HISTORY,
WEB
BROWSER CACHE AND COOKIE FILES, WHEREVER LOCATED
(5) SERVER, SYSTEM OR NETWORK LOGS
(6) ELECTRONIC DATA THAT IS TEMPORARILY STORED ON BUT NOT
PRESERVED BY SCIENTIFIC EQUIPMENT OR THEIR ATTACHED DEVICES DURING
NORMAL OPERATION, BUT PRESERVE DATA THAT IS ORDINARILY PRESERVED AS
PART OF ANY REPORTS OR ANALYSES CREATED BY SUCH EQUIPMENT
(7) MESSAGES THAT ARE POSTED ON SOCIAL MEDIA SITES
(INCLUDING, BUT NOT LIMITED TO FACEBOOK), OR MICRO-BLOGGING SITES
(INCLUDING BUT LIMITED TO TWITTER) OTHER THAN MESSAGES POSTED BY THE
UNITED STATES ON ITS AGENCY FACEBOOK AND TWITTER PAGES, AND
(8) DATA STORED ON MEMORY CARDS OF PRINTERS, COPY MACHINES,
OR FAX MACHINE.
I. CONTINUE TO PRESERVE WITHOUT EXCEPTION ALL CONTENTS OF WEB
PAGES OVER WHICH THE UNITED STATES OR THE COAST GUARD EXERCISES
COMPLETE CONTROL. LINKED WEB PAGES OVER WHICH THE UNITED STATES OR
COAST GUARD DOES NOT EXERCISE COMPLETE CONTROL NEED NOT BE PRESERVED.
J. INFORMATION THAT IS RELATED TO DWH BUT NOT CONSIDERED TO
BE
IN THE POSSESSION, CONTROL OR CUSTODY OF THE UNITED STATES NEED NOT
BE PRESERVED. THIS IS INFORMATION THAT WAS OBTAINED OR CREATED BY
INDIVIDUALS ON PERSONAL TIME AND NOT WITHIN THE SCOPE OF THEIR
EMPLOYMENT DUTIES, WHICH WAS OBTAINED OR CREATED ON PERSONALLY-OWNED
EQUIPMENT, AND THAT WAS RETAINED EXCLUSIVELY IN THE MEMBERS PERSONAL
FILES OR ELECTRONIC DEVICES.
4. PLEASE CALL COMDT (CG-0945) IF YOU HAVE ANY QUESTIONS ABOUT THE
DUTY TO PRESERVE DWH RESPONSE INFORMATION OR ABOVE MODIFICATIONS TO
THE DUTY TO PRESERVE THIS INFORMATION. POINTS OF CONTACT: LCDR
CHRISTOPHER COUTU (202) 372-3739 OR CAPT ROSANNE TRABOCCHI AT (202)
372-3735.
5. RDML F. J. KENNEY, JUDGE ADVOCATE GENERAL AND RDML R. E. DAY,
ASSISTANT COMMANDANT FOR COMMAND, CONTROL, COMMUNICATIONS, COMPUTERS
AND INFORMATION TECHNOLOGY SENDS.
6. INTERNET RELEASE AUTHORIZED.
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