SUBJ: PY11 ACTIVE DUTY CWO APPOINTMENT BOARD TIMELINES

R 041807Z NOV 10




ALCGPSC 111/10

SUBJ: PY11 ACTIVE DUTY CWO APPOINTMENT BOARD TIMELINES

A. SCHEDULE OF ADPL OFFICER PERSONNEL BOARDS AND PANELS, COMDTINST

1401.5AF

B. ACTIVE DUTY CWO APPOINTMENT GUIDE

C. SCOPE OF WARRANT SPECIALTIES

D. CG PERSMAN, COMDTINST M1000.6A, ARTICLE 1.D

E. COMDT COGARD WASHINGTON DC 151826Z OCT 07, ALCOAST 489/07

1. THIS MESSAGE ANNOUNCES THE SCHEDULE AND REQUIREMENTS FOR THE PY11

CWO APPOINTMENT BOARD. PER REF A, THE CWO APPOINTMENT BOARD WILL

CONVENE ON 12 APR 2011. PLEASE READ CAREFULLY AND PAY PARTICULAR

ATTENTION TO THE REFERENCES ABOVE, THE DEADLINES, THE REQUIREMENTS

LISTED BELOW, AND THE DIRECT ACCESS GUIDANCE PROVIDED.

2. REF B WAS CREATED BY CG PSC TO PROVIDE PROCEDURES AND GUIDANCE ON

THE CWO APPOINTMENT PROCESS. APPLICANTS, UNITS, AND SERVICING

PERSONNEL OFFICES (SPO) SHALL USE THIS GUIDE AND ITS CHECKLISTS TO

ENSURE ELIGIBILITY REQUIREMENTS ARE MET AND DIRECT ACCESS FUNCTIONS,

I.E., E-RESUME/E-INTERVIEW SUBMISSION, ETC., ARE SUBMITTED/COMPLETED

CORRECTLY. REF C IS AN UPDATED SCOPE OF WARRANT SPECIALTIES WHICH

WILL BE INCORPORATED IN THE NEXT UPDATE TO REF D. REFS B AND C ARE

AVAILABLE AT THE FOLLOWING LINKS: (USE LOWER CASE LETTERS)

HTTPS://CGPORTAL.USCG.MIL/LOTUS/MYQUICKR/PSC-OPM/LIBRARY OR

HTTP://WWW.USCG.MIL/PSC/OPM/OPM1/OPM-1BOARDS.ASP.

3. THE FOLLOWING IS THE NORMAL PATH FOR ALL ENLISTED RATINGS TO CWO

SPECIALTIES:

ENLISTED RATING CWO SPECIALTY

AMT/AET AVIATION ENGINEERING (AVI)

BM BOATSWAIN (BOSN)

DC MATERIAL MAINTENANCE (MAT)

EM/MK NAVAL ENGINEERING (ENG)

ET ELECTRONICS (ELC)

FS/SK FINANCE AND SUPPLY (F(AND)S)

GM WEAPONS (WEPS)

HS MEDICAL ADMINISTRATION (MED)

IS INTELLIGENCE SYSTEMS SPECIALIST (ISS)

IT INFORMATION SYSTEMS MGMT (ISM)

OS OPERATIONS SYSTEM SPECIALIST (OSS)

PA PUBLIC INFORMATION (INF)

YN PERSONNEL ADMINISTRATION (PERS)

SPECIAL AGENTS (NOTE 1) CRIMINAL INVESTIGATOR (INV)

AST/MST (NOTE 2) MARINE SAFETY SPECIALIST DECK (MSSD)

DC/EM/MK (NOTE 2) MARINE SAFETY SPECIALIST ENG (MSSE)

ME MARITIME LAW ENFORCEMENT AND

SECURITY SPECIALIST (MLES)

(NOTE 1) SPECIAL AGENTS APPLYING TO THE INV SPECIALTY SHALL FOLLOW

THE DEADLINES LISTED BELOW AND THE ELIGIBILITY REQUIREMENTS LISTED IN

ART 1.D.15 OF REF D.

(NOTE 2) IAW REF E, THE REQUIREMENT OF NORMAL COLOR PERCEPTION HAS

BEEN REMOVED FOR APPLICANTS TO BOTH MSS SPECIALTIES.

4. MEMBERS WILL ONLY BE ALLOWED TO COMPETE FOR ONE SPECIALTY THIS

APPOINTMENT CYCLE. COMMANDING OFFICERS SHOULD REVIEW REF D, AND MUST

ENSURE A MEMBER'S SUITABILITY FOR APPOINTMENT, PRIOR TO PROVIDING A

POSITIVE RECOMMENDATION. NORMAL COLOR PERCEPTION IS REQUIRED FOR

CANDIDATES APPLYING TO AVI, BOSN, ELC, ENG, INF, MED, WEPS, ISM, OSS,

MLES, AND INV. NORMAL HEARING IS ALSO REQUIRED FOR INV APPLICANTS.

BECAUSE THERE IS NO SERVICE NEED TO ALLOW MEMBERS WHO DO NOT MEET THE

NORMAL COLOR PERCEPTION OR HEARING REQUIREMENT TO APPLY, WAIVERS OF

THESE REQUIREMENTS WILL NOT BE GRANTED. THE ONLY EXCEPTION ARE THOSE

IT OR OS ENLISTED PERSONNEL WITHOUT NORMAL COLOR VISION WHO WERE

PREVIOUSLY GRANDFATHERED INTO THEIR RESPECTIVE RATINGS OR WERE

SELECTED FROM OTHER RATINGS BY A PANEL TO LATERAL TO IT OR OS, AND MK

ENLISTED PERSONNEL WHO ENTERED THE MK RATING, WHETHER MK A-SCHOOL OR

STRIKER PROGRAM, PRIOR TO 1 OCT 2001. COMMANDING OFFICERS MAY

FAVORABLY ENDORSE E-RESUMES OF IT, OS, OR MK ENLISTED MEMBERS WHO

WERE PREVIOUSLY GRANDFATHERED UPON VERIFICATION OF ONE OF THE ABOVE

REASONS AND REMAINING ELIGIBILITY REQUIREMENTS OF REF D. GRADUATES

OF IT OR OS "A" SCHOOLS AND ENLISTED MBRS WHO ENTERED THE MK RATING 1

OCT 2001 AND THEREAFTER, MUST HAVE NORMAL COLOR VISION TO PARTICIPATE

IN THE CWO PROCESS. THIS REQUIREMENT WILL NOT BE WAIVED.

5. MEMBER: AFTER MEETING ALL OF THE ELIGIBILITY REQUIREMENTS

CONTAINED IN REF D, APPLICANTS MUST SUBMIT AN E-RESUME VIA THEIR

COMMANDING OFFICER TO OBTAIN A POSITIVE RECOMMENDATION FOR

APPOINTMENT TO CWO. THE COMMANDING OFFICER'S RECOMMENDATION IS THE

MOST IMPORTANT STEP IN THE CWO APPOINTMENT PROCESS AS THE

RECOMMENDATION ASSISTS THE SERVICE IN AFFIRMING THE CANDIDATE'S

MENTAL, MORAL, PHYSICAL, AND PROFESSIONAL QUALIFICATIONS FOR

APPOINTMENT TO CHIEF WARRANT OFFICER.

A. PRIOR SERVICE MEMBERS AND ELIGIBLE RESERVE MEMBERS MUST PAY

CLOSE ATTENTION TO THE TIME IN GRADE (TIG) LISTED ON THE PDE AND

PROFILE LETTER. DIRECT ACCESS CANNOT DISTINGUISH BETWEEN ACTIVE DUTY

TIME AND RESERVE TIME, LEADING IT TO OVERSTATE ALL TIG FOR MEMBERS

WITH RESERVE TIME. ONLY ACTIVE DUTY TIME MAY BE COUNTED TOWARDS TIG,

WHICH MAY REQUIRE MANUAL CALCULATION AND ADJUSTMENT FOR SOME MEMBERS.

IF YOU THINK YOUR TIG NEEDS TO BE ADJUSTED, NOTIFY YOUR SPO TO

COMPLETE A STATEMENT OF CREDITABLE SERVICE (SOCS).

B. TITLE 10 AND SELRES MEMBERS ARE NOT ELIGIBLE TO APPLY.

C. THE SEA TIME LISTED ON THE CWO APPOINTMENT PDE ONLY LISTS

TOTAL SEA TIME AS AN E-6 OR ABOVE. THIS TIME DOES NOT INCLUDE

CREDITABLE SEA TIME WHILE TAD AND SEA TIME AT TACLET, LEDETS, ETC.

THIS TIME WILL HAVE TO BE MANUALLY CALCULATED TO ENSURE ELIGIBILITY

FOR BOSN AND ENG APPLICANTS. IF YOU THINK YOUR SEA TIME NEEDS TO BE

RECALCULATED, NOTIFY YOUR SPO AND INFORM THE CG PSC (OPM-1) POC.

6. COMMAND/COMMANDING OFFICER: THE APPLICANT'S UNIT AND/OR SPO

PERSONNEL DATA RECORD SHALL BE REVIEWED PRIOR TO MAKING THE

RECOMMENDATION. APPLICANTS AND COMMANDING OFFICERS ARE DIRECTED TO

ARTICLE 1.D.3 OF REF D FOR GUIDANCE AND SPECIFIC SUITABILITY ISSUES.

ONLY THE CO'S ENDORSEMENT IS AUTHORIZED. AN OFFICER IN CHARGE SHALL

FORWARD THE E-RESUME UP THE CHAIN OF COMMAND FOR APPROPRIATE

APPROVAL. COMMANDS WILL BE NOTIFIED OF E-RESUMES RECEIVED WITHOUT

THE CO'S ENDORSEMENT.

7. A FULLY-WORDED CO ENDORSEMENT IS NOT REQUIRED OR DESIRED. CO

SHALL CONVEY A POSITIVE ENDORSEMENT BY SIMPLY ENDORSING THE MEMBER'S

E-RESUME WITH "ELIGIBLE AND RECOMMENDED." CANDIDATES NOT EARNING A

CO RECOMMENDATION SHOULD HAVE AN ENDORSEMENT READING "NOT

RECOMMENDED." THESE ONE-LINE ENDORSEMENTS HELP CG PSC-OPM-1 EASILY

VERIFY ELIGIBILITY. ONLY ENDORSEMENTS FROM THE IMMEDIATE COMMAND ARE

AUTHORIZED.

8. THE DEADLINES ARE:

1 JAN 2011: DEADLINE FOR APPLICANTS TO HAVE COMPLETED ALL

ELIGIBILITY REQUIREMENTS PER REF D, INCLUDING COMMANDING OFFICER'S

RECOMMENDATION.

3 JAN 2011: DEADLINE FOR COMMAND SUBMISSION OF ENLISTED EMPLOYEE

REVIEW (EER) IN DIRECT ACCESS. THIS IS TO ENSURE THE EER IS

AVAILABLE FOR THE COMPUTATION OF THE EVAL PRE-BOARD FACTOR. NO

INTERVENTION WILL OCCUR FOR EERS RECEIVED AFTER 3 JAN 2011 FOR THIS

BOARD. APPLICANTS AND UNITS ARE REMINDED THAT EXTRA ATTENTION TO

THIS REQUIREMENT IS NEEDED FOR EER END OF PERIOD 30 NOV 2009 FOR

ANNUAL E-8 AND SEMIANNUAL E-6 EERS. COMMANDS ARE REMINDED THAT DUE

TO THE REQUIREMENT OF A MINIMAL 184-DAY OBSERVATION PERIOD, IT IS

ACCEPTABLE FOR APPLICANTS RECENTLY PROMOTED TO E-7 TO GO BEFORE THE

BOARD WITHOUT AN E-7 EER (SEE ART 10.B.5.B OF REF D).

5 JAN 2011: DEADLINE FOR SUBMISSION OF E-RESUME AND E-INTERVIEW

IN DIRECT ACCESS. APPLICANTS SHOULD PAY EXTRA ATTENTION TO PARA 4 OF

REF B FOR INSTRUCTION ON COMPLETING THE E-RESUME. FAILURE TO APPLY

FOR CORRECT POSITIONS MAY RESULT IN LOSS OF ELIGIBILITY.

6 JAN 2011: CG PSC (OPM-1) WILL COMPILE A LIST FROM DIRECT

ACCESS OF ALL CWO APPOINTMENT BOARD APPLICANTS THAT HAVE SUBMITTED E-RESUMES

AND HAVE APPROVED E-INTERVIEWS. THIS LIST WILL NOT BE PUBLISHED.

12 JAN 2011: MEMBER CAN LOG ON TO DIRECT ACCESS AND

VIEW/VALIDATE THEIR PERSONAL DATE EXTRACT (PDE). SELECT FROM THE HOME MENU BAR

"SELF-SERVICE", "EMPLOYEE", "VIEW", AND "PDE". MEMBERS UNABLE TO VIEW

THEIR PDE MAY NOT HAVE SUBMITTED THEIR E-RESUME PROPERLY. APPLICANTS

UNABLE TO VIEW/VALIDATE THEIR PDE MUST NOTIFY THEIR COMMANDING

OFFICER, SPO, AND CG PSC (OPM-1) IMMEDIATELY SO CORRECTIVE ACTION CAN

BE EXPEDITED TO ENSURE CONSIDERATION IN THE CYCLE, OR A DUPLICATE PDE

(IF PREVIOUSLY PRODUCED, BUT NOT RECEIVED) CAN BE PROVIDED TO MBR.

26 JAN 2011: DEADLINE FOR CORRECTIVE ACTION TO PDE. THE UNIT

AND SPO DEADLINE FOR COORDINATING CORRECTIONS TO MEMBER'S PDE (TIS, TIG,

TIME AS E-6, TIME AS E-7 - E-9, SEA DUTY, ETC.) AND GETTING THE

CORRECTIONS ENTERED IN DIRECT ACCESS.

2 FEB 2011: MEMBERS CAN LOG INTO DIRECT ACCESS AND VIEW THEIR

PROFILE LETTER. SELECT FROM THE HOME MENU BAR "SELF-SERVICE",

"EMPLOYEE", "VIEW", AND "PROFILE LETTER". THE PRE-BOARD SCORE IS A

LIVE NUMBER AND WILL CONTINUALLY CHANGE AS CANDIDATE INFORMATION IS

CHANGED OR CORRECTED. THE SCORE USED FOR THE PRE-BOARD ELIGIBILITY

LIST WILL BE FINALIZED ON 9 FEB 2011.

16 FEB 2011: CG PSC WILL PUBLISH THE PRE-BOARD ELIGIBILITY LIST

BY ALCGPSC. THIS LIST CONSISTS OF THOSE APPLICANTS WHOSE PRE-BOARD

SCORES ON 10 FEB 2010 QUALIFY THEM AS PRIMARY OR ALTERNATE

CANDIDATES.

9 MAR 2011: RECOMMENDATION FILES: OER AND CANDIDATE RESUMES

DUE IN CG PSC-OPM-1 FOR ALL PRIMARY AND ALTERNATE CANDIDATES AS

PUBLISHED IN THE PREBOARD ELIGIBILITY LIST. RECOMMENDATION FILES ARE

NOT TO BE MAILED. CANDIDATES SHALL FAX RECOMMENDATION FILES TO

(202)493-1618, OR SCAN AND EMAIL TO CG PSC-OPM-1 POC (SCAN AND EMAIL

VICE FAX NORMALLY PROVIDES BETTER QUALITY IMAGE, AND IS THE PREFERRED

OPTION FOR SUBMISSION OF RECOMMENDATION FILES).

12 APR 2011: BOARD CONVENES.

9. IN ORDER TO MAINTAIN FAIRNESS TO ALL CANDIDATES IN THIS HIGHLY

COMPETITIVE PROCESS, THERE WILL BE NO EXCEPTIONS MADE TO THE

PUBLISHED DEADLINES. THE APPLICANT BEARS THE RESPONSIBILITY FOR

DETECTING ERRORS AND MUST WORK CLOSELY WITH HIS OR HER COMMAND TO

CORRECT ANY ERRORS. IN PAST YEARS, MEMBERS HAVE FAILED TO FOLLOW-UP

ON NON-RECEIPT OF PDES, RESULTING IN A LOSS OF ELIGIBILITY FOR

CONSIDERATION. MEMBERS MUST FOLLOW-UP AND TAKE RESPONSIBILITY FOR

THIS UNIQUE OPPORTUNITY TO JOIN THE COMMISSIONED OFFICER CORPS.

10. THOSE APPLICANTS TOUR COMPLETE IN AY 2011 MUST PAY PARTICULAR

ATTENTION TO THE CWO APPOINTMENT E-RESUME PROCESS. APPLICANTS THAT

HAVE ALREADY SUBMITTED AN E-RESUME FOR AY 2011 AND NOW WISH TO SUBMIT

AN E-RESUME FOR THE CWO APPOINTMENT BOARD, SHALL LOG INTO DIRECT

ACCESS AS OUTLINED IN PARA 4 OF REF B., TO REORDER THE POSITIONS IN

THE JOB BASKET SO THAT THE "WARRANT APPOINTMENT" POSITION BECOMES THE

LAST CHOICE. BECAUSE THE ASSIGNMENT OFFICERS CAN ONLY VIEW THE

LATEST E-RESUME SUBMITTED, COMMANDS WILL NEED TO "CUT-N-PASTE"

PREVIOUSLY SUBMITTED ENDORSEMENTS INTO THE NEWLY SUBMITTED E-RESUMES

PRIOR TO FINAL SUBMISSION. NOTE: ONLY ONE E-RESUME CAN BE COMPLETED

EACH DAY. DIRECT QUESTIONS TO CG PSC-OPM-1 POC.

11. I RECOMMEND THAT APPLICANTS TAKE ADVANTAGE OF THIS TIMELINE AND

START PREPARING THEIR RESUMES AND OER INPUT NOW IN ANTICIPATION OF

THE 9 MAR 2011 DEADLINE.

12. UNITS OR AFLOAT COMMANDS WITH LIMITED OR NO ACCESS TO DIRECT

ACCESS AND UNABLE TO COMPLY WITH ANY OF THE ABOVE LISTED REQUIREMENTS

OR DEADLINES SHOULD NOTIFY THE CG PSC (OPM-1) POC AS SOON AS POSSIBLE

TO WORK OUT AN ALTERNATIVE SOLUTION.

13. THE SUBJECT LINE OF ANY EMAIL OR MSG TRAFFIC RELATING TO THE 2011

CWO APPOINTMENT BOARD MUST READ "PY11 ACTIVE DUTY CWO APPOINTMENT

BOARD."

14. THE CONTENT OF YOUR PERSONNEL RECORD IS YOUR RESPONSIBILITY. I

HIGHLY ENCOURAGE CANDIDATES TO REVIEW PARA 11 OF REF B FOR CG PSC

IPDR (IMAGED PERSONNEL DATA RECORD) GUIDANCE. DIRECT ACCESS AND THE

IPDR ARE TWO DIFFERENT SYSTEMS AND OFTEN DO NOT MATCH. THE CONTENTS

OF DIRECT ACCESS DO NOT CONTAIN ACTUAL IMAGED DOCUMENTS, SUCH AS THE

AWARD CITATIONS OR COLLEGE TRANSCRIPTS. WHERE SPECIFIC CONTENTS OF

DIRECT ACCESS ARE PROVIDED TO THE BOARD, IT IS OF PARAMOUNT

IMPORTANCE AND HIGHLY ENCOURAGED THAT EACH CANDIDATE ENSURES THE

IMAGED CONTENT OF THE IPDR IS CORRECT AND UP TO DATE. THE CG

PSC-PSD-MR POC FOR RECORD COPIES AND IPDR CONTENT IS MR. HARRISON

MORTEN (202)493-1670 OR MR. JOHN EVANS (202)493-1661. PROCEDURES FOR

OBTAINING A COPY OF AN OFFICIAL RECORD CAN BE FOUND AT:

HTTP://WWW.USCG.MIL/PSD/MR/.

15. CG PSC-OPM-1 POC: CWO JAMES DIGNAN AT (202)493-1613. PREFERRED

METHOD OF COMMUNICATION IS EMAIL TO: JAMES.M.DIGNAN(AT)USCG.MIL.

16. RELEASED BY CAPT B. D. KELLEY, ACTING COMMANDER, CG PERSONNEL

SERVICE CENTER.

17. INTERNET RELEASE AUTHORIZED.